How to submit your AI Tool Expense in Deel
Learn how active members on dedicated engagements can claim up to $25 per month in expenses for AI tools.
📌 How to submit an AI tool expense
Follow the steps below to add and track your AI tool reimbursement request in your dashboard.
❗️ Caution: Make sure you submit your expenses within the correct payroll cycle. Expenses can only be added during the same cycle as your time report submission. See the full schedule here: Monthly time report submission
For example, expenses for April 2026 must be submitted no later than May 10.
1️⃣ Navigate to expenses requests in your Deel account
To get started, open the expense submission form:
- From the homepage, click “Add Expenses and Other Adjustments” in the Quick Access section, or
- Go to Finance → Expenses, then click “Add Item”
Make sure to select the correct contract, as the expense will be reimbursed by Proxify.
2️⃣ Enter reimbursement details
Fill in the required information:
- Date and amount of the expense (up to $25)
- A short description of the purchase
- Select “AI tools reimbursement” as the category
Make sure to upload a receipt or invoice to support your request.
💡 Tip: Use the same date and currency as shown on your receipt to help your request get approved faster.
3️⃣ Track your expense status
Once submitted, you can monitor the status of your reimbursement:
- Go to the Finance icon → Expenses tab to view updates
💡 Good to know
From the "Expenses" tab, you can easily sort and filter the uploaded expenses by Date of Expense, Amount, Category, and more.
Select the three-dot "Actions" menu to download the expense as an attachment or to delete it.
☝️ Before submitting, ensure you’re eligible for AI tool reimbursement. If you’re unsure, reach out to your Success Manager.
🛠 Still need help?
If you have questions about check-ins, time tracking, or your schedule, reach out to your Success Manager for assistance.